There are many reasons why you might want to move a PowerPoint project into Captivate. This past week, I invited Taylor Ehlert, our resident PowerPoint Evangelist to join me in a webinar highlighting six tips you should follow if you plan to move your PowerPoint projects into Captivate. Taylor talked about checking your aspect ratio (4:3 or 16:9), working with animations to ensure a smooth transition from PPT to Captivate, transferring audio (video won’t transfer), and working with objects. Then, I touched on how to set up the import using High Fidelity and Linking (versus embedding) the presentation; how to re-sync, once changes are made, and how to edit slides once the link is complete.
During the webinar a couple questions were asked, but not answered, so I’d like to address them here.
Question 1: What happens when you insert a slide in Captivate, does it transfer over to PowerPoint?
Answer: No, unfortunately, the linking only works when changes are made in PowerPoint. You can right-click on the presentation in the Captivate library and select Edit in PowerPoint, but that doesn’t seem to always function correctly when it comes time to saving the presentation. There are several conversations on the forums about this, if you’re interested in finding out more, I’m happy to point you to a few of the ones I’ve found.
Question 2: What about slide notes, do they transfer over?
Answer: Yes. After the import you can access them by going to the accessibility area on your Properties tab and selecting Import Notes.
NOTE: Slide notes and labels are only imported the first time you create the link. Any changes made after the initial import won’t come across during a sync. You would need to create a new Captivate file from PowerPoint.
You can watch the recording of the webinar below:
We appreciate everyone who joined us and look forward to seeing you at future webinars. If you have suggestions for topics you’d like us to cover, please feel free to leave them in the comments below.